Digital Futures Consultancy
Privacy Notice
Last updated: 29 July 2026
What this notice covers
This notice explains how Digital Futures Consultancy collects and uses information submitted through the Odoo project enquiry form at digitalfutures.asia/odoo.html. It is intended for business enquiries and is not a substitute for advice about your specific regulatory obligations.
Information we collect
When you submit an enquiry, we collect your name, company, contact number, email address, the Odoo areas you select, and the information you choose to provide through the form. The service may also record the public IP address observed by the server to protect the form from automated abuse and maintain service records. We do not use the IP address as an identity or security proof.
Why we use it
We use the information to respond to your enquiry, understand the Odoo services you are considering, protect the form from automated abuse, maintain service records, and improve our follow-up process. We do not sell enquiry data.
Service providers
Enquiry records are stored in a restricted Google Workspace spreadsheet and notifications are sent to Digital Futures through email. Approximate GeoIP lookup is disabled by default; if it is enabled after a separate privacy and provider review, a public IP address may be sent to the configured HTTPS GeoIP provider and an approximate city, region, or country may be stored with the enquiry. Google Workspace, email delivery, and any approved GeoIP provider may process information outside Singapore under their own terms and privacy policies. We review provider access and retain only the information needed for the stated purposes.
Retention and access
We retain enquiry records for up to 12 months after the last meaningful interaction, unless a longer period is required by law or needed to manage an active client relationship. We then delete or anonymise them from the spreadsheet, mailbox, and related operational records. Access is limited to authorised Digital Futures personnel who need it to handle enquiries and operate the service.
Your choices and rights
You may ask us to provide, correct, or delete information associated with your enquiry, or withdraw consent for future contact, subject to applicable law and legitimate record-keeping requirements. To make a request or ask a privacy question, email steve@digitalfutures.asia.
Security
We use HTTPS, server-side validation, abuse controls, restricted access, and operational retention controls to protect enquiry information. No online service can guarantee absolute security; please do not include passwords, payment details, or other sensitive information in the enquiry form.